Zero trust: every action is checked
Nothing is allowed in advance. Every single action goes through the check – the hundredth one too.
- allowed
- awaiting approval
- blocked
In development
AI employees for the whole business.
FIDARYN is the platform where businesses hire AI employees – with a role, permissions and clear limits. They work alongside your team, inside your systems, by your rules.
Keep your stack. Add intelligence.
Made for:
- Trades
- Industry & Manufacturing
ROLES
A workforce, not a tool.
AI employees fill the positions nobody in the business has time for. Each with a name, a clear role and visible AI labelling.
team · sample company ltdaudit log active
- Sabine M.Managing directorApproving 3 quotes today
- Approval pendingPaulaBack office & emailAISorting the inbox, 4 reply drafts waiting
- JonasQuotes & salesAILogged yesterday’s inquiry, quote in preparation
- Tarek K.Workshop leadChecking Monday’s material list
- Approval pendingLenaStock & materialsAILow stock: reorder prepared
PaulaAI
Back office & email- Sort the inbox
- Prepare replies
- Filter spam
JonasAI
Quotes & sales- Log inquiries
- Prepare quotes
- Follow up
MiraAI
Customer service- Answer questions
- Share status updates
- Hand over to people
KarlAI
Scheduling & dispatch- Plan jobs
- Coordinate routes and appointments
- Align changes
LenaAI
Stock & materials- Keep an eye on stock
- Prepare reorders
- Flag missing parts
TomAI
Purchasing- Request prices
- Prepare orders
- Track lead times
GretaAI
Bookkeeping prep- Recognise and assign receipts
- Archive
- Prepare for the accountant
EmilAI
Documentation & knowledge- Summarise reports
- Maintain company knowledge
- Answer team questions
WHY SOMETHING NEW AGAIN?
One interface instead of many programs.
Your team works in FIDARYN: tasks, approvals and AI employees in one place. Your existing programs keep running in the background and remain the source of your data. No migration, no data move.
Interface
Where your team works.
- Tasks
- Approvals
- Knowledge
- Roles
AI employees
Do the recurring work.
- Back office
- Quotes
- Customer service
- Dispatch
Security layer
Every action is checked.
- Permissions
- Rules
- Approval
- Audit log
Your programs
Stay as they are – connected once.
- Accounting
- Inventory
- Calendar
- Documents
- 01
Fill open positions
Skilled staff are scarce, office work piles up. AI employees take over the routine so your team can focus on customers and jobs.
- 02
Start small, without risk
Start with one role, in observe-only mode first. Pause, adjust or end at any time.
- 03
Value shown, not promised
For every AI employee you see completed tasks, estimated time saved, cost per task and corrections.
Programs finally work together
Information flows between email, accounting, CRM and calendar – without retyping.
Your investments keep their value
Existing licences, setups and workflows stay in place.
No lock-in
If you end FIDARYN, your systems keep running unchanged.
Grows with you
Further integrations are added without rebuilding.
planned integrationsPLANNED
- Microsoft 365
- Google Workspace
- HubSpot
- Salesforce
- Pipedrive
- Lexware Office
- sevdesk
- DATEV(via official DATEV interface, intended)
- Shopify
- Stripe
- Twilio
- SAP / Dynamics(later)
Trademarks belong to their respective owners. No partnership, no certification.
KNOWLEDGE STAYS IN THE COMPANY
When experienced people leave, their knowledge stays.
Which customer needs what, how a machine is set up, who the right contact at a supplier is: whatever runs through FIDARYN in daily work goes into the company memory. Resignation, retirement or illness – the successor does not start from zero.
- Factswhat is true
- Experiencewhat happened
- Processeshow you work
- Relationshipswho works with whom
Every entry shows its source. You can correct or delete knowledge. Not a surveillance tool: it stores work knowledge, not performance data.
The same goes for AI employees: if one is replaced, its successor takes over its knowledge.
Workshop foreman
retiring
Successor · new to the team
access with the same rights
COMPANY MEMORY
- Factssource
- Experiencesource
- Processessource
- Relationshipssource
HOW IT WORKS
Hire, don’t program.
No prompts, no model knowledge, no IT department. You describe the position like you would to a new colleague.
- 01
Describe the position
Choose a name, avatar, role and department. Describe the tasks in your own words.
- 02
Check the understanding
FIDARYN shows how it understood the tasks, which systems it needs, and what the AI employee may – and may not – do.
- 03
Approve and hire
Hiring only happens after your review. Permissions and data access stay editable at any time.
- 04
Work together
The AI employee works in the team, with memory and an audit log. You see what it does.
job profile · draftreview
PaulaAI
Back office & email · Office department
your description
“Please sort our emails, draft replies to simple requests and file invoices in the right folder.”
how fidaryn understood it
- Sort inbox by category
- Create reply drafts for simple requests
- Recognise invoices and archive them in the filing system
MAY
- Read and sort emails
- Create drafts
MAY NOT
- Send emails on its own
- Execute payments
- Delete data
APPROVE INSTEAD OF DOING IT YOURSELF
Checking is faster than doing.
“If I have to approve it, I might as well do it myself?” – No. The difference is the preparation.
- Approvals only for important matters. Routine runs autonomously within your rules.
- As trust grows, you raise the level and fewer approvals are needed.
- Approvals arrive bundled and can be done from your phone on the go (planned).
request · email
“Customer Weber wants a quote for three windows by Friday.”
JonasAI
- Request read
- Measurements taken over
- Prices from inventory system
- Quote drafted
- Waiting for your approval
AUTONOMY & LIMITS
You decide how much freedom, and where the limit is.
Adjustable per AI employee and per task. The same customer inquiry – four levels.
- Level 1
Observe only
The AI employee reads the inquiry and recognises the customer. It does not act.
EXAMPLE- Inquiry read
- Customer recognised: Müller GmbH
- No action
- Level 2
Suggestions and drafts
It creates a reply draft. You decide.
EXAMPLE- Inquiry read, customer recognised
- Reply draft created
- Waiting for your decision
- Level 3
Act after approval
It sends after your click – logged.
EXAMPLE- Reply draft created
- Approved by: Sabine M.
- Sent · logged
- Level 4
Autonomous within fixed rules
It answers standard requests like appointment confirmations itself. Everything else goes to a person.
EXAMPLE- Standard request recognised: appointment confirmation
- Answered · logged
- Special cases → person
Level 1/4
Observe only
The AI employee reads the inquiry and recognises the customer. It does not act.
the same taskEXAMPLE
Inquiry from Müller GmbH: “Does Thursday work for the appointment?”
- Inquiry read
- Customer recognised: Müller GmbH
- No action
Level 2/4
Suggestions and drafts
It creates a reply draft. You decide.
the same taskEXAMPLE
Inquiry from Müller GmbH: “Does Thursday work for the appointment?”
- Inquiry read, customer recognised
- Reply draft created
- Waiting for your decision
Level 3/4
Act after approval
It sends after your click – logged.
the same taskEXAMPLE
Inquiry from Müller GmbH: “Does Thursday work for the appointment?”
- Reply draft created
- Approved by: Sabine M.
- Sent · logged
Level 4/4
Autonomous within fixed rules
It answers standard requests like appointment confirmations itself. Everything else goes to a person.
the same taskEXAMPLE
Inquiry from Müller GmbH: “Does Thursday work for the appointment?”
- Standard request recognised: appointment confirmation
- Answered · logged
- Special cases → person
Important matters always need human approval – at every level.
LIMITS · PRACTICAL EXAMPLES
Clear limits – different for every role.
What an AI employee may and may not do is fixed before it starts. Practical examples from four roles:
Greta · Bookkeeping prep
MAY- Recognise invoices
- Assign and archive receipts
- Prepare for the accountant
MAY NOT- Execute payments
- Sign contracts
- Permanently delete data
Mira · Customer service
MAY- Answer questions
- Share order status
- Suggest appointments
MAY NOT- Promise prices or discounts
- Reject complaints
Karl · Scheduling & dispatch
MAY- Plan jobs and routes
- Align appointments with customers
MAY NOT- Accept or cancel orders
- Make staffing decisions
Lena · Stock & materials
MAY- Check stock
- Prepare reorders
- Flag missing parts
MAY NOT- Place orders without approval
MAY
- Recognise invoices
- Assign and archive receipts
- Prepare for the accountant
MAY NOT
- Execute payments
- Sign contracts
- Permanently delete data
MAY
- Answer questions
- Share order status
- Suggest appointments
MAY NOT
- Promise prices or discounts
- Reject complaints
MAY
- Plan jobs and routes
- Align appointments with customers
MAY NOT
- Accept or cancel orders
- Make staffing decisions
MAY
- Check stock
- Prepare reorders
- Flag missing parts
MAY NOT
- Place orders without approval
Every role gets its own limits – you define them. Limits are enforced technically – not just as an instruction to the AI.
SEVERAL AI EMPLOYEES
One team, no confusion.
Several AI employees on the same position? Yes – with clear responsibilities.
In development- Every task has exactly one owner at any time – person or AI.
- Clear handovers instead of duplicate work.
- One shared memory: everyone knows what is already done.
- AI employees coordinate before they act – and every action passes through the same rules and approvals.
inbox · responsibilities1 owner each
- Appointment confirmation requestAnswered · loggedMiraAI
- Supplier invoiceAssigned · archivedPaulaAI
- Complaint, order 2231Handed over by Mira · in progressSabine M.
- Quote request: roof renovationDraft · awaiting approvalPaulaAI
- Price negotiation, large orderHuman decidesSabine M.
SECURITY
How we keep the AI in check.
Nine principles, no exceptions.
| Who | What | Limit | Status |
|---|---|---|---|
| Paula | Answer emails | drafts only | allowed |
| Paula | Book an invoice | up to €500 | approval needed |
| Lena | Order material | framework contract | approval needed |
| Greta | Make a payment | – | blocked |
Rules you set
Who may do what, up to which limit – and when a person approves.
The path of every request
Before anything reaches your software, it passes three fixed checkpoints – and your approval for what matters.
- AI employeefiles a request
- Permissionmay this role do it?
- Ruleswithin your limits?
- Approvala person decides
- Your softwarecarries it out
A complete log
Who, what, when, why – every action is logged, every refused one too.
- 09:14:02PaulaInbox sortedok
- 09:14:07PaulaReply draftedok
- 09:15:31JonasQuote draftedwaiting
- 09:16:10Sabine M.Quote approvedhuman
- 09:16:11JonasQuote sentok
- 09:17:45GretaPayment requestedblocked
- 09:18:20LenaOrder preparedwaiting
The nine principles
- 01
The AI does not decide what it may do
Every AI action is only a request. Whether it is allowed is checked by fixed rules outside the AI – again for every single action.
- 02
No keys in the AI's hands
The AI never gets passwords or credentials. It only works through checked capabilities that we have explicitly enabled for it.
- 03
See only what is needed
Every AI employee sees only the data its role really needs. Accounting sees no personnel files, the warehouse sees no salaries.
- 04
Outside content is data, not commands
Hidden instructions in emails or PDFs ("Transfer now …") are treated as content. And if the AI is fooled anyway, the rules from 01 still apply.
- 05
Strict separation between companies
Your data is kept apart from other businesses. There is no shared data pool, and no AI can read across company boundaries.
- 06
Everything is logged
Who did what, when and why? Every action by people and AI is recorded without gaps and stays traceable for you at any time.
- 07
Stop at any time
Pause or dismiss any AI employee with one click. Running tasks stop at once, and its knowledge stays in the company memory.
- 08
We attack ourselves
We regularly run targeted attacks on our own system, for example with manipulated emails. Before the pilot starts, external experts test it too.
- 09
We are our own first customer
FIDARYN runs in our own business first, with our own data. Every security rule has to protect us before it protects you.
PRIVACY & LEGAL
Privacy and law – considered from the start.
No seals, no promises – just what we concretely do.
PLANNED
your data · location
Your data stays where you want it.
In Germany or the EU, in your own infrastructure or on dedicated hardware just for you. With local AI models, not even a request leaves your premises.
Privacy considered from the start
Data minimisation, clear purposes, delete and export functions, access logs, data processing agreement.
EU AI Act in view
AI is always clearly labelled. FIDARYN makes no AI decisions about people in HR – no candidate selection, performance rating or dismissal.
Bookkeeping and taxes stay where they belong
FIDARYN prepares and assigns. The books stay in your accounting system and with your accountant.
Legally reviewed before launch
Privacy, contracts and data processing are reviewed by lawyers before the pilot launch.
VALUE CALCULATOR
Do the maths yourself.
What does the time your team spends on recurring tasks cost you today – in the office, the workshop, the warehouse, the field? We promise no ROI. You calculate with your own numbers.
Your calculation, not a promise: it shows what the routine time costs today, not what FIDARYN saves. Salaries without bonuses; the employer share is a rounded guide value for Germany. In use, we measure the actual value for every AI employee: completed tasks, estimated time saved, cost per task. With pilot customers we determine it together.
Vision · in planning
The right opportunity should find you.
Your order book is full and you need a subcontractor? You are looking for a reliable regional supplier? Or you have spare capacity right now? Later, FIDARYN should bring matching businesses together – based on what you explicitly seek or offer.
BENEFITS
- Pass on jobs instead of turning them down
- Find partners for larger projects
- Fill spare capacity
- Find suppliers and service providers nearby
No spam, no surprises.
Voluntary
The network is off by default. You switch it on yourself.
No cold requests
Suggestions only concern what you seek or offer yourself.
Both first, then names
Both sides agree before company names are exchanged.
Only released details
Industry, services, rough region, capacity. Customers, prices, invoices and employee data never leave your company.
Protection among competitors
No sensitive business data such as prices or capacity is shared with potential competitors.
FOUNDER
From practice. Not from an ivory tower.
I built my first websites at 14. Later I worked as a technician and technical lead and ran my own car workshop for several years.
Today, 16 AI agents with their own roles work in an autonomous online retail business I built.
- 14First websites
- EngineeringTechnician and technical lead
- EntrepreneurOwn car workshop
- DigitalisationField management software
- 16 AI agentsAutonomous online retail
- FIDARYNDigital employees for real businesses
Read the full storyAn agent can only carry out the actions for which tools and permissions have been technically granted to it.
FREQUENTLY ASKED
Short answers.
Why should I introduce yet another new system?
Because FIDARYN does not replace your programs: your team works in one interface for tasks, approvals and AI employees, and your existing programs keep running in the background. AI employees take over the routine nobody has time for.
→ One interface instead of many programsDo you use FIDARYN yourselves?
Yes. We are our own first customer. Every feature runs in our own daily work before it reaches you. We do not sell anything we do not use ourselves.
→ FounderHow do you make sure the AI does not leak company data or “break out”?
The AI does not decide what it may do: every action is a request checked by fixed rules outside the AI. It has no passwords, sees only its role’s data, and external content counts as data, not commands – and even if the AI is fooled, the fixed rules still apply.
→ SecurityWhat does the network give me – and will I be spammed with requests?
Pass on jobs instead of declining, find partners and suppliers, fill capacity. The network is off by default, suggestions only concern what you seek, and names are exchanged only after both sides agree.
→ NetworkWhat happens to the knowledge if I dismiss an AI employee?
It stays in the company memory. The successor – person or AI – can access it with the same rights.
→ Knowledge staysCan I put several AI employees on the same position?
Yes. Every task always has exactly one owner, handovers are clear, and everyone shares one memory.
→ One team, no confusionIs FIDARYN GDPR-compliant and legally sound?
Privacy is built in from the start: data minimisation, delete and export functions, data processing agreement, data in the EU. Everything is legally reviewed before the pilot launch.
→ Privacy & legalIf I have to approve everything, why not do it myself?
Checking is faster than doing: you see the finished draft instead of six work steps. Approvals only for important matters – and fewer as trust grows.
→ Approve instead of doingWhat value can I expect?
You calculate that with your own numbers. We promise no ROI; in use we measure the actual value per AI employee.
→ Value calculatorIs FIDARYN also for large organisations?
Yes, the same product grows with you: small businesses start with one role, large ones with many departments. Planned are operation in your own infrastructure or in an EU data centre, sign-in via your existing company login (single sign-on), roles, permissions and approvals across departments and sites, a complete audit log for review and compliance, and integration of large systems.
→ Become a pilot customerWhat does FIDARYN cost?
Prices are not set yet. Pilot customers pay no setup fee and receive preferential terms in the first year.
→ Become a pilot customerWhen can I use FIDARYN?
FIDARYN is in development. Request early access or become a pilot customer – then you will be the first to know.
→ Request early accessCONTACT
Who are you?
Choose your path – we will show you the right form.
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Company
We will contact you as soon as FIDARYN opens for your industry. No commitment.
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Pilot customer
A small number of businesses shape FIDARYN with us. You test early, tell us what is missing and influence the product.
- For pilot customers: no setup fee and preferential terms in the first year. We discuss the details in person.
- Direct line to the founder
- Influence on the product
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Investor
We talk to investors who understand SMEs and the trades. We are happy to share materials.
This page is not an offer to acquire shares.
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Partner
You build software for businesses, know a system from the inside or want to join? Write to us.
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